Registration Information

Registration Procedures

Students meet with an academic advisor for pre-registration each semester. The Registrar will
then enroll the student in his courses and make appropriate billing arrangements. Registration is
closed two weeks before each semester. Students registering after that date are assessed a Late
Registration fee. Students who change their schedule after that date are assessed an Add/Drop
The student is responsible for obtaining required textbooks and resources. A list of online
bookstores that students may use to purchase books, rent and re-sell textbooks is on our website.
Go to the FFCU website ( and click on TEXTBOOKS to find these resources.


Populi is the place for students to find information regarding schedules, grades, course
requirements, past grades, and more. You will receive log-in information from the office.

Catalog Requirements

Students must follow the program plans as listed in the catalog published for their year of entry.
If the university changes program requirements, continuously enrolled students may choose to
either continue with the original program requirements or change to complete ALL of the revised
program requirements. Any student not maintaining continuous enrollment must meet the
requirements of the catalog of the most recent year of entry. Course substitutions are only
allowed in extreme circumstances and must be approved by the Vice President of Academic

Course Prefixes and Numbers

The letters in each course prefix represent the curriculum area of the course:
BIB Bible and Theology BUS Business CHD Healing/Deliverance
CML Cross Cultural Missions CPL Church Planting CSP Christian Service
ENG English GEN General Ed. HIS History
INT Intercession MAT Mathematics MEL Marketplace/Entrepreneurial
MIN Ministry PED Professional Ed SCI Science
THE Theology WLD Wilderness Min. WOR Worship
The last digit in the course number indicates the number of credit hours awarded for a given
course. The middle digit helps distinguish courses at the same level and with the same number of
credit hours. The first digit of the course number indicates the recommended level for the course:
100 Entry-Level Courses 400 Senior Level Courses
200 Sophomore Level Courses 500 ADVANCE degree completion courses
300 Junior Level Courses 600 ADVANCE degree completion courses

Add/Drop Procedures

In order to drop a course or withdraw from enrollment, a student must complete and return an
Add/Drop form with all necessary signatures. After receiving a completed form, the registrar’s
office will assess the associated fee, amend the student’s record and make all necessary billing
changes. The tuition refund policy for all courses is stated in the Financial Information section of
this Catalog. If a student decides to drop a course before the Add/Drop deadline, the student’s
transcript will reflect the grade of WP as the grade on his transcript. If a student decides to drop
a course after the Add/Drop deadline, the student’s transcript will reflect the grade of WF on his

Audit of Courses

Course Audit involves attending and participating in class discussion without completing any
homework or tests. No enrollment procedures are required, but the audit fee must be paid in
advance. Audited classes will not be recorded on a part-time student’s transcript. Distance
education courses may not be audited.

Transferring from Certificate to Degree

Students may transfer from a certificate to a degree program after approval is obtained from
the Admissions Committee. A statement of intent to transfer should be made to the registrar who
will submit the student’s letter and a copy of his/her transcript to the committee for a decision.
Upon approval of the transfer, credit will be given for those courses in which a “C” or better was
obtained. No credit will be given for audited courses. Credit for courses transferred from other
institutions will follow the same guidelines as stated in the “Transfer of Credit” policy. Students
currently enrolled in a certificate program who transfer to a degree program must meet all
admissions requirements for the degree program, including high school diploma.

Course Cancellation

Any course without sufficient enrollment may be canceled by the administration without prior
notice. No add/drop fee will be assessed in this instance.

Allowance for Medical Hardship

There are some situations when a severe illness may force a student to miss more than 20% of the
scheduled classes. However, it may be possible to work with the students through recorded
material, extra assignments, and private tutoring to enable the student to complete the course. A
student should submit a written request to continue a course even though he/she has missed the
maximum number of courses. This should include the doctor’s statement and an expected day of
return to class. The instructor and the VPAA will determine the appropriate action that includes
make-up work, home study, recording lectures, or other options. It is important that the VPAA be
aware of a student’s overall schedule and abilities so that it can be determined just how many
courses can be continued. A written record of all decisions regarding the allowances should be
kept in the student’s file.

Leave of Absence Due to Military Deployment

Administrators will work closely with students in the U.S. Reserves or in the National Guard who
are called to active duty. Prior to being deployed, the student must notify the Vice President of
Academic Affairs or the Vice President of Student Affairs and provide proof of deployment. The
administrator will meet with the student in order to ascertain dates and to determine the best
course of action for the student. A written record of all decisions regarding the leave of absence
should be kept in the student’s file. When a student is activated during the semester, the Leave of
Absence can include one or all of the following:
• Students who are nearing the end of a semester may choose to receive an Incomplete in order
to have additional time to complete courses. If courses are completed, then regular tuition will
be charged for that semester.
• Students who leave during a semester will not be penalized academically. A grade of “W”
will be recorded for courses that must be dropped that semester. This grade will not count
against a student’s GPA.
• The student will not be financially penalized for the leave of absence. If courses are not
completed, any unpaid tuition will be excused for that semester. Any payment made will be
credited to the student’s account.
While on leave, VA benefits will be terminated. The beneficiary may be in debt to the VA. When
a student returns to the university after completion of the tour of duty, he or she will notify the
VPAA or the VPSA who will notify the registrar’s office. These offices will assist the student with
registration and academic advising as he or she completes his or her degree program.


In order to withdraw from enrollment, a student must complete and return the Withdrawal form
with all necessary signatures. After receiving a completed form, the registrar’s office will assess
any associated fees, amend the student’s record and make all necessary billing changes. If a
student withdraws in good standing, i.e. passing the class at the time of withdrawal and all current
fees are paid, the student’s permanent record shall indicate that the withdrawal is reversible, and
the student may return in subsequent semesters without completing admission procedures as a new
student. A notation of “W” will be placed in the student’s transcript indicating a withdrawal in
good standing. If any student withdraws without good standing, admission procedures as a new
student must be completed and all outstanding fees must be paid before re-entry will be
considered. Students withdrawing without good standing shall have a record in the Registrar’s
Office that indicates a dishonorable withdrawal and a grade of “WF” shall be recorded for all
courses during the semester of withdrawal.

Credit by Examination

CLEP A student may receive credit for other freshman and sophomore level courses by taking the
College Level Examination Program (CLEP) subject examinations. Anyone desiring to take these
tests must see the Vice President of Academic Affairs. After scores are received, an interview will
be scheduled to determine credit to be awarded.
International Baccalaureate International students who have successfully completed International
Baccalaureate (“IB”) courses may receive credit for those courses if the courses are compatible
with the student’s program of study. The student must submit an original copy of the transcript
showing the final course grade and, if necessary, an English translation of the transcript and
explanation of the marking system used. A fee may be applied for credits awarded.
Advanced Placement If a student completed an advanced placement (“AP”) course or courses in
high school and successfully completed the course final exam, credit may be awarded for that
course. The student must submit the original copy of the official notification of the final score. A
fee may be applied to credits awarded.

Military Training

Military veteran students who have completed military training related to their chosen field of
study may receive course credit for that training. VA law requires that every new student
interested in utilizing VA Education benefits provide all prior transfer courses, credits and previous
experience for evaluation and review as appropriate to the enrolled course. This includes postsecondary and military transcripts. All transcripts must be given to the school on or before the first
day of class. VA education benefits will not be certified until all transcripts have been received
and prior credit has been evaluated. FFCU will evaluate these records and, when possible, grant
appropriate credit for the previous education and/or training, shorten the length of the training
program, and notify the student regarding the amount of credit being granted for previous
training. If any training requires consideration as CDC (below), the CDC evaluation and
transcription fees may be applied.

Credit by Demonstrated Competency (CDC)

Credit by Demonstrated Competency (CDC) is awarded to students in recognition of knowledge
gained through non-college courses, on-the-job training, personal study, or other means whereby
specific knowledge is gained. Credit may be granted for knowledge gained that is equivalent to
content taught in a specific course and corresponds to a specific degree plan for which the
applicant is enrolled. A maximum of 30 hours can be awarded for CDC. Applicants for CDC will
submit a portfolio that specifically documents knowledge gained for each specific course. The
specific portfolio requirements are available in the Policy and Procedures manual. CDC requests
must be submitted prior to the last semester of the junior year. There is a fee for review of each
course request. If the credit is applied to a specific course, tuition will be charged for the credit
hours awarded for that course, unless the student elects to substitute the course with a higher-level
course, in which case no tuition will be charged. Students must complete at least 24 credit hours
through FFCU in order to earn a degree through this institution.