Academic Policies


Students are required to attend scheduled classes. If a class is missed, it is the student’s responsibility to make up any assigned work to the course instructor’s satisfaction. A student missing ten percent of the semester class hours will be reported to the Vice President of Academic Affairs by the course instructor. Any student absent for more than twenty percent of the scheduled class hours in the semester will receive a grade of “F” for the course regardless of the actual grade achieved. Exceptions to this policy may be granted only under very extraordinary circumstances by written petition to the VPAA or the Provost.

Some on campus ADVANCE courses meet only 5 sessions, therefore a student may only miss 1 class per course. If more than 1 class is missed, the student will receive a withdrawal grade. When possible, the student should arrange an alternative assignment with the instructor of the modular course. The instructor, at his/her discretion, may be willing to give an alternative assignment that will take a minimum of four hours to complete. The grade for that assignment will then become the class participation grade for the class session that the student has not attended. By missing class, and not completing a makeup assignment, the student will lose the grade for class participation.

Class Standing

Freshman ——Less than 32 credit hours completed

Sophomore—-32 to 63 credit hours completed

Junior ———-64 to 95 credit hours completed

Senior———-More than 95 credit hours completed


All examinations must be taken on the designated date at the designated time set by the course instructor. If an instructor requests a proctor for the exam, then the student must follow the procedures to provide a proctor. If an examination is missed, the student is required to contact the appropriate course instructor who will decide if and how the examination is to be made up. Penalties incurred for such are at the discretion of the individual faculty member.

Grading System

A (100-90) – 4.0 Grade Points = AU Audit

B (89-80) – 3.0 Grade Points = CR Credit

C (79-70) – 2.0 Grade Points = FX Failure, Excess Absences

D (69-60) – 1.0 Grade Points = I Incomplete

F (59-0) – 0.0 Grade Points = W Withdrawal

Grade Policies

A student may repeat a course once in which a grade of “D” or “F” is received. All final grades earned will appear on the official transcript, but if a course is repeated, only the most recent grade will be used in calculating the student’s GPA. If a student repeats a course at another institution, the grade received at this university is the only grade that will be used to determine the GPA. Students must obtain approval from the Registrar to repeat a course and will pay normal tuition prices for courses repeated.

Incomplete Courses

If a student is unable to complete course requirements, the student should communicate with the instructor prior to the end of the course in order to obtain an “Incomplete” for the course. If the instructor agrees, the student may receive extra time to complete course requirements. Failure to notify an instructor could result in a failing grade for the course.

Academic Integrity

Students must maintain a high level of academic integrity. It is important that a student completes his or her own work for all assignments. All students should be familiar with the following definitions and policies. When in doubt, a student should contact his instructor for clarification and direction on citing, summarizing, paraphrasing and quoting sources.

The word plagiarism comes from the Latin word for kidnapper and literary thief and is defined as using the ideas or words of another as one’s own. Plagiarism is a serious offense that can be grounds for failure of a course or even expulsion. Plagiarism includes, but is not necessarily limited to the following:

  • direct copying without citation.
  • paraphrasing or summarizing the ideas of another without citation.
  • presenting as one’s own research paper one that has been purchased or obtained in some way from another source.

All information except “common knowledge” and the student’s own thoughts must be documented. Common knowledge is information that most educated people know, although they might have to remind themselves of certain details by looking up information. If the student is uncertain whether it is knowledge held in common or knowledge learned from research, he should credit the source. A student’s own thoughts include the student’s own ideas, conclusions, and opinions drawn from the research he does.

If the instructor has determined that plagiarism has taken place, the instructor will report the incident and present the evidence to the Vice President of Academic Affairs who will use this information to determine if any other violations have occurred by the same student. The instructor will provide the student an opportunity to write a paper that would be of acceptable quality to the instructor. The paper would receive a grade of “0”, but would be counted as having been submitted. If the student fails to submit a paper in the time as determined by the instructor, the student will have the paper appear as “incomplete” and the policy for incomplete work will be applied. The faculty will assign a member to counsel with the student for a period of one semester. Counseling will involve regular contact and a Bible study using standard topic guidelines. The student will submit a written apology to whomever the faculty deems appropriate. If the instructor feels the violation warrants more than the above or if there are repeated offenses by the same student, a quorum of core faculty members will be assembled to consider the incident. For more than one incident that occurs in the same semester (same or different classes), the minimum penalty will usually apply. The faculty may determine that failure of one or all of the courses is warranted. For more than one incident that occurs in different semesters, the general penalty would be failure of the course in which the second violation occurs. If repeated violations occur after counseling and warning, the faculty may elect to suspend or expel the student. Single violations that the faculty determines warrants more than the minimum penalty could result in failure of the course, probation, suspension, or expulsion.

Cheating is generally considered to be the act of copying someone else’s answers to a test or a quiz in a class for a grade. It can also involve any other form or misrepresentation in an attempt to improve the (grade) position of the student. This could include, but is not limited to such things as copying the answers of another student on a test or quiz, providing false statements regarding amount of material read during the semester, and possession of and/or use of “cheat sheet” during a test or quiz.

After the instructor determines that cheating has taken place, the instructor will contact the student(s) involved and explain what has been discovered. The instructor will provide the student a chance for defense. If the defense is unacceptable, the instructor will assign a grade of “F” for that assignment with no opportunity for retaking it. The student will be required to submit a written apology to the faculty and to the individual faculty member for the class in which the violation occurred. Additionally, the student will be required to participate in counseling. During this period of counseling, the student will prepare a paper from a Bible study using a standard topic guideline. Repeated violations will be dealt with by majority vote of a quorum of core faculty members. This can lead to such further actions as probation, suspension, or expulsion.